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Privacy Policy

AREL-Rôles pays particular attention to the protection of your personal data.

Last updated: 2 September 2026

1. Introduction

AREL-Rôles ASBL places particular importance on respect for privacy and the protection of personal data.

This policy explains what personal data may be collected when you use our website, why it is processed, how it is protected, and what your rights are.

AREL-Rôles processes personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Belgian legislation.

2. Data Controller

The data controller for the personal data collected through this site is:

AREL-Rôles ASBL

Company number: 1042.042.591

Head office: 45 Rue des Deux Luxembourg, 6700 Arlon

Email address: arel.roles+confidentialite@gmail.com

3. What data do we collect?

The personal data collected depends on your use of the site.

When you use our contact form, we may receive:

  • your first name or surname;

  • your email address;

  • the content of your message;

  • any other information that you choose to communicate in your message.

We do not request, as part of the contact form, personal data that is not necessary for processing your request.

4. Why do we use your data?

The data transmitted via the contact form is used to:

  • respond to your request;

  • provide the information you have requested;

  • ensure follow-up of an exchange with you;

  • process, when necessary, a request regarding the activities of the association.

We do not use the data received via the contact form to create or sell commercial files.

5. Legal basis for processing

Each processing of personal data must be based on a legal basis provided by the GDPR.

For requests voluntarily addressed to AREL-Rôles via the contact form, the applicable legal basis depends on the nature of the request and the processing carried out.

When processing is based on your consent, it can be withdrawn at any time. The withdrawal of consent does not affect the lawfulness of the processing carried out before this withdrawal.

6. To whom are your data communicated?

The data transmitted via the site is accessible to authorised persons within AREL-Rôles who need to be aware of it to process your request.

They may also be processed by the technical service providers necessary for the operation of the site and its services, in compliance with applicable data protection obligations.

AREL-Rôles does not sell or rent your personal data for commercial purposes.

7. Data Transfers

AREL-Rôles does not voluntarily transfer your personal data to recipients located outside the European Union, unless this is necessary for the operation of a service used by the association and the conditions set out by the GDPR are met.

Any international transfers will be handled in accordance with the requirements of the GDPR.

8. How long do we keep your data?

Data received via the contact form is kept for the time necessary to process your request and to follow up on the exchange.

When a legal obligation requires a longer retention period, the relevant data is kept for the required duration.

At the end of the applicable retention period, the data is deleted or anonymised when technically possible.

9. Data Security

AREL-Rôles implements appropriate organisational and technical measures to protect personal data against loss, unauthorised access, disclosure, alteration or destruction.

Access to the data is limited to those who need it in the course of their duties.

10. Your Rights

Under the conditions set out by the GDPR, you have the following rights:

  • right of access to your personal data;

  • right to rectification of inaccurate data;

  • right to erasure of your data;

  • right to restriction of processing;

  • right to object to certain processing ;

  • right to the portability of your data where this right is applicable ;

  • right to withdraw your consent when the processing is based on it.

The exercise of these rights may be subject to the conditions and exceptions provided for by the GDPR.

11. How to exercise your rights ?

For any request regarding your personal data or to exercise your rights, you can contact AREL-Rôles :

Email address : arel.roles+rgpd@gmail.com

Your request must allow AREL-Rôles to identify you reasonably and specify the right you wish to exercise.

The Data Protection Authority indicates that a request regarding individuals' rights should, in principle, receive a response within one month, with the possibility of extension in certain circumstances.

12. Complaint to the supervisory authority

If you believe that the processing of your personal data does not comply with the applicable regulations, you can file a complaint with the Data Protection Authority (DPA), the Belgian supervisory authority in the field of data protection.

13. Cookies

The site may use cookies necessary for its operation as well as, depending on the services actually activated on the site, other cookies requiring your consent.

Detailed information regarding the cookies used, their purpose and their retention period is presented in our Cookie Policy.

14. Changes to this policy

AREL-Rôles may modify this privacy policy when necessary, particularly in the event of changes to the site, the services used, the processes carried out, or the applicable regulations.

The date of the last update is indicated at the top of this page.